NAME
The name of the Society is WESTERN EMPLOYERS LABOUR RELATIONS
ASSOCIATION.
PURPOSES
The purposes of the Society are:
(a) To negotiate on behalf of its members with
representatives of employees or other persons associated or having
dealings with any member;
(b) To assist and advise members as to the content,
administration and interpretation of collective labour agreements;
(c) To advise on grievances and to assist a member
in any arbitration or other matter or proceeding which is of interest
or concern to the Association or any members;
(d) To collect and distribute information on matters
pertaining to labour/employee relations on behalf of its members;
(e) To bind participating accredited members to
multi-employer collective labour agreements.
(f) To assist, advise and provide services to
its members in respect of labour/employee relations matters;
(g) To assist, advise and provide services to
its members as may be determined by the Board of Directors and are
incidental or conducive to the attainment of the objects and the
exercise of the powers of the society;
with the aim of developing and maintaining good employee relations.
LOCATION
The operations of the Society are to be chiefly carried on within
the whole of the Province of British Columbia , and the principal
office or place of business of the Society is to be in the Greater
Vancouver Regional District, Province aforesaid. This provision
is alterable.
BY-LAWS
ARTICLE I - MEMBERSHIP
Section 1. Classes
(a) The membership of Western Employers Labour
Relations Association (hereinafter called the “Association”)
shall consist of Full members and Associate members.
(b) Subject to the approval of the Board of Directors,
membership in the Association shall be open to such individuals,
partnerships or corporations who, in the opinion of the Board of
Directors, are of good repute, integrity, financial responsibility,
and are experienced in the work within the industry in which they
participate.
(c) The following shall be eligible for membership
in their respective classes:
(i) Full Members - Those individuals, partnerships
or corporations accepted for membership by the Board of Directors
under Section I (b) of these By-Laws who are a party to a collective
agreement.
(ii) Associate Member - those individuals, partnerships
or corporations accepted for membership by the Board of Directors
under Section l(b) of these By-Laws who are not a party to a collective
agreement with a Union . Should an Associate Member become certified
by a Union or Unions, it shall become subject to the rights and
responsibilities of a Full Member upon redesignation of membership
status by the Board of Directors.
(d) By virtue of the application for the admission
to membership in the Association, these By-Laws as amended from
time to time, shall bind the Association and its members to the
same extent as if they had been signed, sealed and delivered by
the Association and by each of its members as a joint and several
contract between the Association and its members, and between the
members inter se, containing covenants on the part of the Association
and of each of its members to observe and perform all the provisions
of these By-Laws, as amended from time to time.
Section 2. Procedure
(a) (i) Application for membership shall be made
in such form and detail as may be prescribed by the Board of Directors
and signed by the applicant. If the application is accepted by the
Board of Directors, the applicant shall become a member either as
a Full member, or an Associate member as designated by the Board
of Directors.
(ii) The Board of Directors may re-designate the
member if the status of the member changes with respect to the criteria
established in Section I of these By-Laws.
(b) Membership in the Association shall be subject
to such regulations as the Board of Directors may adopt and be in
effect from time to time.
(c) All fees, dues and assessments shall be fixed
from time to time by the Board of Directors and shall be payable
on the day of payment on which notice shall be given by the Board
of Directors.
(d) Any Full member who has been included in membership
in the Association for two (2) years or more, and is not indebted
to the Association shall be at liberty to withdraw from membership
in the Association on giving to the Board of Directors not less
than one (1) year’s notice in writing, stating at the same
time the reasons for withdrawal, and accompanied by remittance in
full of all fees, dues and assessments then due and payable; except
that no Full member shall be entitled to withdraw during any period
in which collective bargaining is being conducted by the Association
on the Full member’s behalf of during the period in which
the Association is the legally accredited employer’s organization
to negotiate on the Full member’s behalf.
(e) If the conditions in Section 2(d) are met
by the Full member, each member of the Association agrees not to
oppose and the Association shall not oppose an application made
to delete the Full member’s name from any Accreditation order
held by the Association under the provisions of the Labour Relations
Code of British Columbia provided the application complies with
the necessary statutory requirements.
(f) If a Full member is not subject to an accreditation
order in favour of the Association, it may at any time make application
to be included in any applicable accreditation order held by the
Association under the Labour Relations Code of British Columbia
and, provided the application complies with the necessary statutory
requirements, each member of the Association agrees not to oppose
and the Association shall not oppose an application.
(g) Any Full member no longer a party to a Collective
Agreement with a Union and any Associate member, not indebted to
the Association, shall be at liberty to withdraw from the Association
on giving to the Board of Directors notice in writing, stating at
the same time the reasons for withdrawal, and accompanied by a remittance
in full of all fees, dues and assessments then due and payable.
(h) The Board of Directors may remove the name
of any member from the membership roll in the case of any member
who ceases to be in Business.
(i) Any membership may be cancelled by the Board
of Directors for cause, conduct or behaviour contrary to the interest
of the Association or by a resolution passed by at least a seventy-five
percent majority of the votes of the Directors at any regular or
special meeting of Directors at which there is a quorum.
(j) Any member who withdraws or whose membership
is cancelled pursuant to the provisions of these By-Laws shall forthwith
forfeit all right, claim and interest arising from or associated
with membership in the Association.
(k) Any member whose membership has been cancelled
by the Board of Directors may request reinstatement by majority
vote at an Annual General Meeting of the Association.
(l) Any member who withdraws or whose membership
is cancelled pursuant to the provisions of these By-Laws shall notwithstanding
such withdrawal or cancellation pay to the Association any fees,
dues or assessments which have been made upon him to the date of
such withdrawal or cancellation.
(m) All members are deemed to be in good standing
unless otherwise determined by the Board of Directors or these By-Laws.
Section 3. Duties and Obligations of Accredited Membership
in Multi-Employer Negotiations
Each accredited Full member of the Association shall be subject
to all the duties and obligations which are set forth in the Constitution
and these By-Laws and without limiting the generality of the foregoing,
to the following duties, obligations, covenants, and agreements:
(a) Each accredited Full member (who has not elected
to bargain on its own behalf pursuant to Section 3 (f)), does exclusively
authorize the Association and does appoint the Association, as the
Full member’s exclusive bargaining agent in respect of negotiations
of all collective agreements (except collective agreements with
Building Trades Unions) deemed by the Board of Directors to be of
importance and agrees that, if the Board of Directors deem the negotiations
to be of importance, the Full member will not negotiate on the Full
member’s own behalf or authorize or appoint any other person,
firm or corporation to negotiate any collective agreements.
(b) Each accredited Full member agrees with each
other member and with the Association, that the Association’s
authority to bargain on behalf of the accredited Full members (who
have not elected to bargain on their own behalf pursuant to Section
3 (f)) shall not be terminated by the resignation of the accredited
Full member from the Association, until the satisfaction of the
conditions specified in Section 2 (d) and, until such member is
de-accredited from the Association by the Labour Relations Board
of British Columbia.
(c) Each accredited Full member (who has not elected
to bargain on its own behalf pursuant to Section 3 (f)) agrees to
be bound, during their respective terms, by all collective agreements
and other undertakings and contracts containing provisions as to
rates of pay, hours of work, and other terms and conditions of employment
of labour and all Rules and Regulations governing working conditions
of whatsoever nature, entered into, arranged, accepted, set up,
or approved by the Association in accordance with the provisions
of these By-Laws.
(d) Each accredited Full member (who has not elected
to bargain on its own behalf pursuant to Section 3 (f)), agrees
not to negotiate, execute or enter into a collective agreement or
other undertaking, understanding, practice or contract with a union
or unions whether in writing or not, the period or the duration
of which covers the whole or any part of the period or the duration
of a collective agreement or other undertaking, understanding, practice
or contract previously entered into by the Association on behalf
of, or binding upon, such member, or to amend, vary, modify in any
way or to cancel or terminate the same.
(e) If a vote has been taken by secret ballot
of all accredited Full members who are involved in a set of multi-employer
negotiations as to whether to lock out or not to lock out and a
majority vote in favour of a lockout, then pursuant to the provisions
of the Labour Relations Code of British Columbia, as amended from
time to time, those accredited Full members who are involved in
the set of multi-employer negotiations shall lock out their employees
at the time decided upon by the Board of Directors, unless the Board
of Directors has specifically excluded an accredited Full member
from so doing. Failure to lock out under the provisions of this
Subsection shall be, in addition to any other remedies as determined
by the Association, grounds for cancellation of the membership of
the accredited Full member from the Association.
(f) Prior to the commencement of bargaining of
a collective agreement or other undertaking, understanding, practice
or contract with the union or unions, an accredited Full member
may, by notice in writing delivered to the Association, elect to
bargain on its own behalf. Such a notice shall be effective only
in respect of the particular collective agreement undertaking, understanding
or practice specified in the notice.
(g) Each accredited Full member exclusively authorizes
and appoints the Association as its agent for the purpose of managing
any grievance arising under a collective agreement that the Board
of Directors deems to be of importance. Each accredited Full member
agrees to promptly notify the Association of any grievance filed
by a union.
ARTICLE 11 - MEETINGS
Section 1. Annual General Meetings
The Annual General Meeting shall be held once in every calendar
year during the months of September, October or November and shall
be convened at such time and place in the Province of B.C. as may
be decided upon by the Board of Directors for the purposes of receiving
reports of officers, directors and auditors, electing directors,
appointing auditors (if any) for the ensuing year and transacting
all such other business as may properly come before it. Notice of
such annual general meetings shall be mailed to each member at least
fifteen days prior to the date of the meeting.
Section 2. Special General Meetings
Special General Meetings of the Association shall be held upon
request of the majority of the members of the Board of Directors,
or of 10% of the members of the Association. Written notice of all
special general meetings shall be sent to each member not less than
fourteen days prior to the date of the meeting, such notice to state
the object of the meeting and subject to be considered, and no other
subject shall be considered at such special meeting, unless by the
unanimous consent of all members present thereat.
Section 3. Voting
(a) At all meetings of the Association, each Full
member in good standing shall be entitled to one vote.
(b) All questions at meetings of the Association
shall be decided by simple majority of votes of those members entitled
to vote who are personally present or represented by proxy, unless
by law or by the By-Laws of the Association a greater majority is
required. In the event of an equality of votes, the chairman of
the meeting shall not have a second vote. Votes need not be by ballot,
but a vote by ballot shall be taken on any question if demanded
by at least ten percent (10%) of the members present or represented
at the meeting, or if directed by the chairman of the meeting. All
votes by ballot shall be taken in such a manner as the chairman
shall direct.
Section 4. Quorum
At all general meetings of the Association, a quorum shall consist
of at least twenty-five percent (25%), but not less than 3, of the
Full members, present in person.
Section 5. Corporate Representatives
For the purpose of all general meetings of the Association, every
member that is a corporation or a partnership, shall in form satisfactory
to the Directors, appoint an individual representative. Corporate
members and Partnerships shall be deemed to be personally present
at each general meeting attended by their respective authorized
and appointed individual representatives.
Section 6. Proxies
Every Full member shall be entitled to be represented at every
general meeting of the Association by proxy; the form of appointment
of proxy to be in such form as the Directors may decide.
ARTICLE III - BOARD OF DIRECTORS
Section 1. Composition
(a) The affairs of the Association shall be managed
by a Board of Directors numbering not less than 9 and not more than
15 Directors. At the Annual General Meeting the Board of Directors
shall be elected in such manner that, if possible, at least one
Director is representative of each of the natural divisions within
the membership.
(b) Each Director, at the time of his election
and throughout the term of office (except under the provisions of
paragraph (iv) below), shall be:
(i) an officer of a Full member of the Association,
or
(ii) an employee of a Full member of the Association
who is in charge of and responsible for the affairs of such member
in British Columbia , or
(iii) an employee of the Full member of the Association
who is authorized to act on behalf of such member in respect of
all matters in British Columbia, relating to labour relations, or
(iv) an employee of a Full member of the Association
who does not qualify under paragraphs (i) or (ii),
or (iii) above, but who is requested by five or more directors who
do so qualify, to stand for election as a director of the Association.
(c) The Directors shall be elected, as nearly
as possible, so that their respective term of office expires for
one-third of the Directors after three years, for one-third of the
Directors after two years and for one-third of the Directors after
one year.
(d) All Directors shall, if otherwise qualified,
be eligible for re-election.
(e) The election of Directors shall be by show
of hands, constituting a majority, unless a secret ballot be demanded
by any member.
Section 2. Vacation of Office
A Director shall, ipso facto, vacate office:
(a) If the Company of whom he is representative
is placed in receivership becomes bankrupt or ceases to do business
in the Province of BC ;
(b) If he ceases to be qualified as required in
Section I of this Article;
(c) If, by notice in writing to the Association,
he resigns his office;
(d) If, without being excused, he is absent from
any four consecutive meetings of the Board of Directors.
Section 3. Removal of Director
Full members of the Association may, by special resolution passed
by at least seventy-five percent majority of the votes of the members
of the society at a general meeting at which 14 days notice specifying
the intention to pass such resolution has been given, remove any
Director before the expiration of his term of office and may, by
a majority of the votes cast at that meeting, elect any person in
his stead for the remainder of his term.
Section 4. Powers and Responsibilities
(a) The Board of Directors shall have the supervision
of the affairs of the Association. It shall actively prosecute the
objects of the Association, and shall have discretion in the disbursement
of funds. It i-nay appoint such agents as it may consider necessary,
and fix the number, title, duties and compensations of employees.
(b) The Board of Directors shall have the power
to appoint such committees for such specific or general purposes
as it may determine and shall have the power and right to make and
impose upon any such committee for the guidance and best operation
thereof, such rules and regulations as shall not be inconsistent
with the Constitution and By-Laws of the Association.
(c) The Directors shall not borrow, raise or secure
the payment of money in any manner whatsoever without the prior
sanction of any special resolution of the Association.
(d) A resolution in writing signed by all the
Directors personally shall be valid and effectual as if it had been
passed at a meeting of the Directors duly called and constituted.
(e) No member of the Board of Directors shall
receive any remuneration from the Association for services rendered
as a member of the Board of Directors of the Association.
(f) At all regular and special meetings of the
Directors, a quorum shall consist of at least fifty-five (55) percent
of the Directors, present in person.
(g) The Directors shall not be personally liable
for any action taken or omitted by them in good faith, or for the
acts of any agent, employee, attorney selected by the Directors
with reasonable care, or for any acts or omission of any other Director.
ARTICLE IV - OFFICERS
Section 1. Officers
The officers of the Association shall be a Chairman, Vice-Chairman,
Treasurer, two Directors-at-large, and: the Chief Operating Officer
and other Staff as designated.
The Chairman, Vice-Chairman and Treasurer shall be elected by the
Board of Directors from among its members, such election to be held
at the first meeting of the Board of Directors held after the Annual
General Meeting. The other officers, as required, shall be elected
as described above or retained on an employment basis.
Section 2. Term of Office
Officers shall be elected to hold office until their respective
successors are elected and shall be eligible for re-election upon
retirement, but shall not hold the same office for more than three
consecutive years. Notwithstanding the foregoing, the Directors
may appoint individuals to the positions of Chief Operating Officer,
or other officers, for such period in excess of one year as they
may determine, and may enter into a written employment contract
with the Chief Operating Officer and/or other officers.
Section 3. Duties
(a) The Chairman shall preside at all meetings
of the Association and of the Board of Directors. He shall be a
member ex-officio of all committees and shall have general supervision
of the affairs of the Association and shall perform such duties
as are from time to time determined and directed by the Board of
Directors.
(b) The Vice-Chairman shall perform the duties
of the Chairman in the event of his temporary disability or absence
from duty. The said officer shall perform such duties and carry
out such functions as may be from time to time determined and directed
by the Board of Directors.
(c) The Treasurer, subject always to the directions
of the Board of Directors, shall be responsible for the custody
of all funds of the Association and shall cause proper books of
accounts to be maintained and shall cause all financial transactions
of the Association to be recorded therein.
(d) The Chief Operating Officer or other officers
shall be the chief administrative officer of the Association and
shall have custody of the minute book and the seal of the Association,
and shall cause written minutes of all directors’ and general
meetings to be prepared and maintained.
ARTICLE V - AUDITS AND ACCOUNTS
An auditor shall be appointed each year by the members at the Annual
General Meeting, whose duty it shall be to audit the books, vouchers
and accounts of the Association and to certify to the correctness
of the balance sheet, to examine and verify the securities and other
assets of the Association, and to certify the reasonableness of
the valuation at which the Association’s assets are carried.
The auditor’s remuneration shall be fixed by the Board of
Directors and the auditor shall be a member of the Institute of
Chartered Accountants .
ARTICLE VI - SEAL
Documents issued by the Association, when required, shall be certified
with the seal of the Association, which shall consist of an embossed
die in circular form containing the name of the Association in the
outer circle. The Board of Directors may, by resolution having general
application, specify which officers or directors may affix the seal
of the Association, and such resolution shall be effective until
altered by a subsequent resolution.
ARTICLE VII - AMENDMENTS
These By-Laws may be amended by special resolution passed upon
a three-fourths majority of the members entitled to vote who are
present or represented by proxy at an Annual or Special General
Meeting of the Association and do vote.
ARTICLE VIII - NON-PROFIT ORGANIZATION
The Association shall be one which does not contemplate pecuniary
gain or profit to the members thereof, nor the distribution of gains,
profits or dividends to such members, and no part of the capital,
assets or earnings of the Association shall inure to the benefit
of any of its members or any other private individuals. In the event
of the dissolution of the Association, after paying or adequately
providing for its debts and obligations the remaining assets will
be liquidated and distributed on a pro-rata basis to the then existing
members in good standing. The distribution will be based on a percentage.
The percentage will be based on each company’s payroll as
each company’s payroll relates to the total receipts received
from those companies during the previous twelve months.
ARTICLE IX - INSPECTION OF RECORDS
Every member, or in the case of a corporation or partnership, its
duty authorized representative may at any time during regular business
hours, inspect the latest monthly operating statement of the Association.
The information and records on file concerning the member companies
will be confidential and not available for the inspection of any
other member company, person or organization and will only be used
by the Association staff as required to process the business of
the Association.
DATED at Burnaby , Province of British Columbia , this eighth
day of November, 1999
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